Privacy Policy

Holy Circle (“Holy Circle,” “we,” “our,” or “us”) is a registered 501(c)(3) nonprofit organization based in California. We are committed to protecting your privacy and ensuring that your personal information is handled with care, transparency, and integrity. This Privacy Policy explains how we collect, use, and protect your information when you interact with our websites, media, community platforms, and donation tools (collectively, the “Services”).

1. Information We Collect

We may collect the following categories of information:

• Personal Information: Name, email address, phone number, and other contact details you voluntarily provide.
• Account Information: Login details, member profile information, forum posts, event registrations, and RSVP data.
• Donation Information: Donation amounts, dates, designations, and limited payment details (processed by third-party payment processors).
• Usage Data: IP address, browser type, device information, pages visited, time spent on pages, and general analytics data.
• Communication Preferences: Newsletter subscriptions, opt-in preferences, and response to campaigns or surveys.

We do not knowingly collect personal information from children under 13 without verifiable parental consent. If we learn that information was collected from a child under 13 without such consent, we will take steps to delete it.

2. How We Use Your Information

We use the information we collect for purposes including:

• Providing and improving our ministry, content, and community experiences.
• Processing donations and sending charitable tax receipts and giving summaries.
• Communicating updates about events, podcasts, content, and opportunities to serve.
• Responding to your questions, prayer requests, or support inquiries.
• Maintaining the security and integrity of our websites, platforms, and community spaces.
• Complying with legal, regulatory, and financial reporting obligations for nonprofits.

3. How We Share Information

We respect your trust. Holy Circle does not sell, rent, or trade your personal information with other organizations.

We may share information in the following limited circumstances:

• Service Providers: With trusted third-party vendors who assist us with donation processing, email delivery, website analytics, or cloud hosting. These providers are required to protect your information and use it only for services they perform on our behalf.
• Legal Requirements: When required to comply with applicable law, court orders, or legal processes, or to protect the rights, property, or safety of Holy Circle, our users, or others.

4. Cookies, Tracking, and Analytics

We use cookies and similar technologies to understand how visitors use our site, improve user experience, and support key features such as login, media playback, and language preferences.

• Essential Cookies: Required for the website to function properly.
• Analytics Cookies: Help us understand usage patterns to improve our content and outreach.

You can adjust your browser settings to refuse cookies or alert you when they are used, though some features of the site may not function correctly without them.

5. Data Security

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, loss, misuse, or alteration. While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the internet or method of electronic storage is 100% secure.

6. International Users

Our Services are operated in the United States. If you access our Services from outside the United States, you understand that your information may be transferred to, stored, and processed in the U.S., where data protection laws may differ from those in your country of residence.

7. Your Rights (Including California Residents)

Depending on where you live, you may have certain rights regarding your personal information, such as the right to:

• Request access to the information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your information, subject to legal and financial record-keeping requirements.
• Opt out of receiving certain communications from us.

Holy Circle does not sell personal information. California residents may exercise their privacy rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA) by contacting us using the information below.

8. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, including financial and legal record-keeping obligations for nonprofit organizations, unless a longer retention period is required or permitted by law.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, Services, or legal requirements. When we make changes, we will adjust the “Last Updated” date at the top of this page. Your continued use of our Services after any changes constitutes your acceptance of the updated policy.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your information, please contact us at: